Success Unlimited, Inc.

Administrative Assistant

Location
Westport, Connecticut
Salary
$30/hr
Posted
Aug 22, 2016
Closes
Oct 21, 2016
Employer Type
Recruiter
Employment Type
Temporary
Hours
Full Time

Our client is seeking an Admin for the trading department.  Someone who is motivated and enjoys working in a fast-paced, dynamic environment.

Requirements:

  • Proficiency in Outlook, Excel, and Word, along with a general comfort level with learning and using new software tools
  • Prior administrative experience
  • Exceptional organizational skills; ability to prioritize multiple, sometimes competing tasks without sacrificing quality of work
  • Excellent verbal and written communication skills
  • Ability to make decisions within a fast-paced environment
  • Able to meet tight deadlines and a willingness to elevate when tasks are at risk of failure or cannot be completed in a timely manner
  • BA Degree required

Responsibilities:

  • Proactively managing and maintaining Outlook calendar for Manager including questioning attendance requests; executing on heavy scheduling demands from internal and external parties; communicating with meeting attendees regarding scheduling delays and changes
  • Being pro-active in identifying areas in which he/she can leverage responsibilities for the Manager
  • Acting as a liaison between the departments
  • Developing an understanding of the Manager’s responsibilities in order to proactively coordinate activities and priorities.
  • Assisting in preparing for meetings and events; this involves coordinating meeting logistics, liaising between conference room coordinators to book meeting conference rooms, arranging food/refreshments, and ensuring production of appropriate materials (this includes Department meetings, Management meetings, and interviews)

 

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