Part time Administrative Assistant
Part time Administrative Assistant is needed for a church office in Fairfield. THIS IS A TEMP-HIRE. Hours will be Monday 9:00-12:00, Tuesday and Friday 9:00-5:00. Needs to be flexible in terms of actual hours worked each week.
- Welcome visitors to the office and on the phone.
- Answer general questions or route calls as needed.
- Take messages as necessary.
- Organize and maintain filing system in both offices.
- Handle general administrative details/order office supplies.
- Schedule Masses and collect Mass stipends.
- Update parish envelope listing
- Update/maintain ParishSoft records of parishioners.
- Weekly bulletin preparation (using Publisher) - collect info from staff; review content for timeliness; update scheduled Masses; refer to bulletins from prior years for seasonal information; upload bulletin to printing company and send copies to staff.
- Handle correspondence as requested by the pastor.
- Back up computer files weekly.
- Replace toner on copiers, printers, fax machine, etc.
- Maintain master calendar.
- Keep projects on schedule.
- Maintain Religious Education worksheets and records - Excel.
- Schedule ministers - Lectors, Special Ministers, Altar Servers
- Microsoft Word and Excel. Publisher experience a plus.
Strong written and oral communication skills. Well-organizedPerform other duties as needed.
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