Legal Administrative Assistant

Vineyard Vines
Oct 08, 2016
Oct 19, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Reports to: General Counsel

Functions & Responsibilities:

* Create, maintain and catalogue all legal matters and documentation in physical and electronic files.

* Manage workflow of legal matters.

* Prepare and send out all certified mailings and emails

* Follow-up on all deadlines and report all updates to necessary parties.

* Manage communication with internal business partners and outside counsel.

* Act as a firm but respectful gatekeeper.

* Expedite all communication with personnel, vendors, and business partners.

* Prepare and send out written correspondence, including all certified mailings and emails


* Previous experience in a paralegal or legal secretary role.

* Educational Background within the legal field.

* Experience with virtual (electronic) filing.

* Real estate and/or intellectual property background a plus.

* Excellent oral and written communication skills with the ability to compose legal correspondence.

* Ability to field all incoming calls and direct callers to the appropriate point of contact.

* Attention to detail. Ability to arrange travel, schedule meetings, and transcribe meeting notes.

* Excellent customer service skills and a professional phone etiquette.

* Advanced knowledge of word and spreadsheet software.

* Ability to manage multiple, competing priorities while meeting deadlines and maintaining quality of work.

* Ability to proofread documents for accuracy of spelling, grammar, punctuation, and format.

* Excellent organizational skills and ability to prioritize work.

* Ability to work independently and perform legal research as needed.

* Ability to maintain confidentiality.